Purpose
To provide administrative and operational support to the management team, while emphasizing strong tenant relationships.
Provide a high level of professionalism in all matters, including timely response to and resolution of any tenant requests or concerns.
Reports To
Property Manager
Job Functions
Develop and maintain outstanding tenant relations including development of a program designed to touch all tenants.
Assist in lease administration activities, including maintaining tenant contact information and insurance information; generate reports.
Track and file contracts and insurance certificates; maintain follow-up system for expirations.
Monitor and maintain the property maintenance work order system and provide support to on-site building engineer.
Maintain lease and vendor digital files, as well as other files located within the property management office.
Prepare and coordinate bid proposals and service contracts.
Prepare and code invoices for Property Manager’s approval.
Assist with monthly and quarterly management reports as well as annual budget preparation.
Process tenant billback invoices, expense reports monthly meter readings and check requests for review and approval.
Maintain ethical, professional, and courteous relations with contractors and tenants.
Perform as a helpful team member with all employees.
Provide for the administration of activities related to the physical operation of the property, including supervising contracts, but not limited to:
- • Operations
- • Mechanical
- • Cleaning
- • Life Safety
- • Remodeling
- • Parking
- • Security
- • Landscaping
Assist with fiscal activities of the property including, but not limited to:
- • Processing of accounts payable and accounts receivable
- • Operations analysis
- • Rental collection
Assist with all aspects of lease administration, including lease provisions compliance.
Assist with ensuring all government, industry and company required programs are instituted and maintained at the property (i.e., ADA, IAQ, Fire Drills).
Utilize Griffin Essential processes as required.
Represent Griffin Partners in selected business, community and industry organizations and groups.
Carry out other duties as assigned by Manager.
Provide assistance to other departments within Griffin Partners as needed.
Requirements
Meet the highest attendance and punctuality requirements.
Ability to give and take direction and to interface with decision makers in a professional manner and maintain confidential information.
Interact with employees, visitors, and contractors with poise and diplomacy.
Establish and maintain a cooperative working atmosphere among staff.
Maintain a calm demeanor in emergency situations.
Compose business letters, expositions, summaries, and reports, using proper format, punctuation, grammar, diction and style.
Experience
Customer service experience preferred.
Proficiency in Microsoft Office Suite.
Education
High school diploma/GED equivalent required. Bachelor’s degree preferred.
About Griffin Partners
Griffin Partners is a commercial real estate investment, development, and property management firm founded in 1980 by Fred Griffin. Headquartered in Houston, Texas, Griffin Partners cumulatively has acquired or developed over 18 million square feet of space across more than 79 projects comprised of 112 individual properties, with an aggregate value that exceeds over $2.5 billion. The company owns and operates properties throughout Texas, Colorado, Arizona, Utah, Tennessee, and North Carolina. For more information on Griffin Partners, visit www.griffinpartners.com
Position: Property Administrator
Location: Beaumont, TX
Please send resumes to: hr@griffinpartners.com